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Reception

Reception is the process used to register and validate the physical arrival of a shipment at the warehouse in MIDLA.

During reception, the received package is identified, the associated information is verified, and the actual shipment data is recorded.

The process is carried out from Operations → Receptions → Receive.

Ways to Perform a Reception​

The reception process depends on whether the shipment already has information registered in MIDLA.

  • With pre-alert: if the customer previously reported the arrival of the shipment, the warehouse locates the associated pending receipt and continues with the reception process.

  • Create inbound: if the shipment arrives at the warehouse without a previous pre-alert, the warehouse registers the inbound shipment directly in MIDLA.

In both cases, the goal is to register the physical arrival of the shipment and complete the actual information related to the packages received.

How to Perform a Reception in MIDLA

Reception with Pre-Alert​

When the customer has previously submitted a pre-alert, the shipment information is already registered in MIDLA.

The warehouse must locate the corresponding pending receipt and complete the physical reception.

1. Go to Receptions​

From the MIDLA main menu, go to:

Operations → Receptions → Receive

Access to Receptions in MIDLA

2. Search for the Receipt​

When you enter the section, the Receive Order screen will be displayed.

From Search Receipt, locate the pending receipt associated with the pre-alert.

Receive Order screen - Search Receipt

Select the appropriate search criterion from Search By and enter or scan the information in Search Value.

For example, the search can be performed using the Internal Reference.

Once the value has been entered, press Enter to perform the search.

The search tool allows you to locate a pending inbound receipt associated with information previously registered by the customer.

3. Verify the Shipment Information​

When MIDLA finds the reference, the corresponding reception opens.

Package information during reception

Verify the registered information and complete the actual data obtained when physically receiving the shipment.

The available information includes:

  • Package Type
  • Pieces
  • Contents
  • Dimensions: width, height, and length
  • Unit of Measurement
  • Gross Weight
  • Weight Unit
  • Items contained in the package

4. Verify the Items​

The Items section displays the contents associated with the package.

From this section, you can review the existing items and, if necessary, select Add to Items to add new elements.

5. Add Another Package​

If the reception contains more than one package, select Add Package.

Each package can be registered individually with its own information.

6. Review the Summary​

Before completing the reception, review the summary located at the bottom of the screen.

MIDLA displays:

  • Packages
  • Volumetric Weight
  • Volume (CBM)
  • Gross Weight

The values are updated according to the information registered for the packages.

7. Confirm the Reception​

Once the information has been verified, you can complete the process using one of the following options:

  • Confirm Reception: confirms the reception in MIDLA.
  • Confirm and Print: confirms the reception and generates the corresponding printout.

Before confirming, verify that the registered information matches the shipment that was physically received.

Create Inbound​

This procedure is used when the package arrives at the warehouse without a previous pre-alert.

The creation process is divided into three stages within MIDLA:

01 General Information → 02 Packages → 03 Summary

1. General Information​

From Operations → Receptions → Receive, select Create Inbound.

Complete the general information required to identify the shipment entering the warehouse.

General Information when creating an inbound shipment

Once the information has been completed, continue to the Packages section.

2. Packages​

At this stage, the physical characteristics and contents of each package included in the inbound shipment are registered.

Package registration when creating an inbound shipment

Package Actions​

At the top of each package, you will find different tools that allow you to complete or update its information.

  • Edit package: allows you to modify the information associated with the package.
  • Dimensioner / scale: allows dimensions or weight to be added using devices connected to MIDLA.
  • Take photographs: allows you to capture images of the package during reception.
  • Mobile capture via QR: allows you to scan a QR code using a mobile phone and take photographs. The images are automatically uploaded to the corresponding package in MIDLA.

Package Information​

For each package, complete or verify the information corresponding to the shipment received:

  • Package Type: select the type of packaging.
  • Pieces: enter the number of pieces.
  • Contents: enter a general description of the contents.
  • Dimensions: enter the width, height, and length.
  • Unit of Measurement: select the unit used for the dimensions.
  • Gross Weight: enter the actual weight of the package.
  • Unit of Measurement: select the unit used for the weight.

Items​

In the Items section, you can provide details about the elements contained inside the package.

Select Add to Items to add the contents and their corresponding quantities.

Add More Packages​

If the inbound shipment contains more than one package, select Add Package.

Each package can be registered individually with its own information, dimensions, weight, photographs, and items.

Before continuing, verify that the registered information matches the actual characteristics of the shipment received.

3. Summary​

Once all packages have been registered, continue to the Summary section.

Review the inbound shipment information and verify that the registered data is correct before completing the process.

4. Confirm the Inbound Shipment​

Once the information has been reviewed, confirm the inbound shipment to complete the reception.

When the process is completed, MIDLA generates the corresponding receipt and allows you to access its detail screen.

Confirmed Reception​

Once the reception has been confirmed, MIDLA displays the details of the generated receipt.

From this screen, you can review the registered information and continue managing different elements associated with the reception.

Details of a confirmed reception in MIDLA

General Information​

The main identification details of the reception are displayed at the top:

  • Internal Reference
  • Reference Number
  • Operation Type
  • Warehouse
  • Customer
  • Status

When the reception has been completed successfully, the status is displayed as Received.

Associated Information​

The screen is organized into different tabs that allow you to review and manage information related to the reception:

  • View: displays the general receipt information and arrival details.
  • Packages: allows you to review the registered packages and add new packages.
  • Documents: allows you to review the associated documents and add new documents.
  • Movements: allows you to review movements related to the reception and modify the associated movement.

Available Actions​

Different actions for managing the reception are available in the upper-right corner:

  • Print: allows you to generate the corresponding receipt printout.
  • Download: allows you to download the available information.
  • Change Status: allows you to modify the reception status.
  • Edit: allows you to update the registered information.

From the reception detail screen, you can continue managing the receipt information even after the shipment inbound process has been confirmed.

Result​

Once the Reception process is completed, the shipment is registered in MIDLA with the information corresponding to its physical arrival at the warehouse.

From this point onward, it can continue through the next stages of the operational process, such as Consolidation.